Office Assistant / Receptionist
Jun 2023 - Present
Mirai Intex s.r.o - Brno, Czech Republic
- - Manage the meeting-room calendar and coordinate all internal and external bookings.
- - Provide logistical support for meetings and events, including agenda preparation and follow-up.
- - Plan and coordinate summer and winter corporate events from concept through execution.
- - Monitor and enforce BOZP (occupational health & safety) compliance across the office.
- - Provide real-time interpretation and written translation (Czech, English, Russian) for senior management.
- - Support the patent-filing process: liaise with design engineers and patent attorneys, maintain invoice records, organize meetings, and track deadlines.
- - Oversee the company's general inbox, ensuring timely routing and response to correspondence.
- - Collaborate closely with Finance and HR to streamline administrative workflows and reporting.
- - Attend daily morning briefings and prepare accurate minutes for distribution.
- - Maintain document control: register, archive, and track incoming/outgoing mail and company records.
- - Procure and manage office supplies to ensure smooth day-to-day operations.
- - Arrange travel and accommodation for Marketing and Service departments.
- - Tackle ad-hoc assignments and special projects as requested by senior leadership.